eLearning RFP Template | Miyens
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eLearning RFP Template

All six RFP sections pre-structured with guidance notes, a vendor evaluation scoring matrix, and a proposal comparison sheet. Edit for your project and send.

What's Inside the Template

A vague eLearning RFP produces vague proposals — and project overruns. This template is structured to produce accurate, comparable quotes from qualified vendors. Every section has guidance notes explaining why it matters and what level of detail to provide.

01

Section 1: Organisation & Project Background

Pre-structured section for introducing your organisation, the business context, and the specific problem this eLearning project is meant to solve. Includes prompts for audience description and existing infrastructure.

Organisation overview and industry context
Business problem or opportunity driving the project
Learner audience: role, geography, language, access
Existing eLearning and LMS infrastructure notes
02

Section 2: Project Scope & Deliverables

The most important section — specifying exactly what you need built. Includes guidance on interactivity levels, media requirements, and how to estimate finished learning hours from source material.

Number of modules and finished learning hours
Interactivity level: click-through / standard / simulation
Media requirements: voiceover, animation, video
Languages and accessibility standard required
03

Section 3: Technical Requirements

A structured section for specifying LMS, SCORM/xAPI version, device support, integration requirements, and source file ownership — the technical details that determine delivery options.

LMS and SCORM/xAPI version requirement
Device and browser support specification
Integration requirements (HR, SSO, assessment)
Source file format and intellectual property ownership
04

Section 4: Commercial Terms & Constraints

A section for timeline, budget range, review process, and IP expectations. Includes guidance on why budget disclosure produces better proposals and how to structure a review process agreement.

Project timeline and milestone dates
Budget range (with guidance on disclosure)
Review process: rounds, authority, turnaround
IP ownership and confidentiality requirements
05

Section 5: Evaluation Criteria & Vendor Requirements

Pre-written evaluation criteria with suggested scoring weights — technical approach, experience, team and process, commercial. Includes required evidence formats (portfolio, case studies, references).

Scoring weights per evaluation dimension
Required portfolio and case study evidence
Team and project management requirements
Minimum vendor qualification requirements
06

Section 6: Submission Instructions & Timeline

Clear submission instructions covering format, deadline, clarification process, and selection timeline. Includes a template for the clarification Q&A log.

Submission deadline and format requirements
Clarification question deadline and process
Shortlisting and decision timeline
Contact person and correspondence instructions

Also Included

Vendor Scoring Matrix + Proposal Comparison Sheet

The template includes a vendor evaluation scoring matrix (score 3–5 vendors across all four dimensions with automatic weighted totals) and a proposal comparison sheet for shortlisting decisions.

Vendor scoring matrix (up to 5 vendors) Weighted score calculation per dimension Proposal comparison summary sheet Reference check question template
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